Be the Backbone of Our Field Team as an HVAC Installation & Sales Coordinator!

Are you a natural organizer with strong communication skills and a passion for keeping things running smoothly behind the scenes? Climate Control is seeking a highly motivated HVAC Installation & Sales Coordinator to play a pivotal role in aligning our field crews, sales team, and customer experience. If you enjoy juggling priorities and helping people succeed, this role is tailor-made for you.

Position: HVAC Installation & Sales Coordinator
Location: Portland, OR
Shift: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Compensation: $23 - $28/hr (DOE)
Benefits: Medical, dental, vision, and life insurance. 401K with 100% employer match. Paid vacation, holidays, and sick leave.
Position Type: Full-time

Position Summary:
In this full-time role, you’ll serve as the central point of contact for both installation and sales operations. You’ll ensure that HVAC projects are prepped, scheduled, and delivered efficiently — all while supporting customer satisfaction and team collaboration. From managing schedules and permits to facilitating communication between departments, your work helps ensure every install goes off without a hitch.

Key Responsibilities

• Coordinate daily install and sales team schedules to optimize team efficiency and responsiveness.

• Prepare and manage job packets, sales documentation, and post-sale files with a high degree of accuracy.

• Order HVAC equipment and materials as needed to keep jobs on track.

• Schedule installations, subcontractors, permits, and inspections.

• Communicate proactively with installers, field supervisors, customers, and vendors.

• Update schedule boards and handle rescheduling or job adjustments with professionalism.

• Track permits, inspections, warranties, and rebates to ensure compliance and completion.

• Assist with phone support, customer callbacks, and internal coordination.

• Attend team meetings and contribute to inventory counts and general office support.

#SEER

Qualifications:

• 2+ years of experience in scheduling, coordination, project support, or administrative roles (HVAC or construction a plus)

• High school diploma or equivalent (required)

• Ability to pass a background check and drug screening

• Proficient with Microsoft Word, Excel, and scheduling software

• Strong attention to detail and organizational skills

• Confident communicator, both written and verbal

• Able to work independently while supporting a team-oriented environment

• Experience with QuickBooks or basic bookkeeping is a plus

• Knowledge of HVAC operations or terminology is a strong advantage

Why Work with Climate Control?

With a strong reputation for excellence and integrity in the HVAC industry, Climate Control is committed to delivering exceptional service to customers throughout the region. As part of our team, you'll be supported, empowered, and appreciated, all while playing a vital role in the success of every project.

Apply Now! Be the Coordinator Who Keeps It All Together!

If you're ready to take ownership of your role, support both field and office teams, and grow in a high-impact HVAC position - we're excited to meet you.